Participants are expected to:

• treat other participants, staff, venue teams and members of the public with kindness and respect;

• contribute positively to rehearsals, performances and other activities;

• attend scheduled activities punctually;

• follow reasonable instructions from staff;

• respect other people's privacy, belongings and personal space;

• take appropriate care of accommodation, venues, instruments and equipment;

• remain within agreed areas and not leave the group or site without permission;

• behave responsibly during travel and activities away from the residential base.

Bullying, harassment, discrimination, intimidation, sexual harassment, violence or deliberately harmful behaviour will not be accepted.

Residential participants are expected to respect other people's need for rest, privacy and personal space.

Participants must sleep in their allocated bedroom, follow agreed bedtime and morning arrangements and respect any areas designated as private or out of bounds.

Anyone who is unwell, distressed, homesick or needs help overnight will be encouraged to contact a member of staff.

The Youth Summer School will be a phone-free course. We want participants to be fully present in the week, with space to focus on their music, spend time with others and enjoy the experience without the constant distraction of phones and social media.

Participants may bring a mobile phone, but phones will be collected and stored securely during the course. There will be allocated, supervised times when participants can access their phones and contact home.

Exceptions may be made where access to a phone or other device is necessary for a medical, welfare, accessibility or other agreed reason. Parents or carers should discuss any such requirement with Broadside Music in advance.

Parents and carers will receive a daily update from Broadside Music and will be given appropriate contact details for the course team so that they can reach their child in the event of an urgent or important matter.

When participants have access to phones or other digital devices, they are expected to use them responsibly. Participants must not photograph or film somebody without appropriate permission, share material against another person's wishes, or use digital communication or social media to bully, harass, intimidate or exclude another participant.

Participants must not possess or consume alcohol or illegal drugs during the Summer School. Smoking and vaping are not permitted.

Possession or use of prohibited substances will be treated seriously and may result in parents or carers being contacted and the participant being required to leave the course.

Before the Summer School, parents or carers will be asked to provide relevant information about their child, including:

• medical conditions;

• allergies and dietary requirements;

• medication;

• accessibility or additional needs;

• emergency contacts;

• any other information reasonably required to support the participant safely.

Parents and carers should ensure this information is accurate and tell Broadside Music if circumstances change before the course.

Arrangements for medication will be agreed in advance. Medication should be provided in its original packaging with clear instructions, and emergency medication will remain appropriately accessible.

Appropriate first aid arrangements will be in place throughout the Summer School.

If a participant becomes ill or injured, staff will provide appropriate support and contact parents or carers where necessary. Emergency medical assistance will be sought when required.

Parents and carers will be expected to remain contactable during the course. If a participant becomes too unwell to remain safely on the Summer School, they may need to be collected.

We also recognise that a residential course can be exciting but demanding. Young people may experience homesickness, tiredness, anxiety or other difficulties during the week. Participants will be encouraged to speak to a member of staff if they are worried or need support, and staff will respond sensitively and involve parents or carers where appropriate.

Most behavioural or welfare issues can be resolved calmly and sensitively.

Depending on the circumstances, staff may speak with the participant, clarify expectations, provide additional support, involve the course leadership or contact parents or carers.

Serious or repeated behaviour that places somebody at risk, significantly disrupts the course or represents a serious breach of these expectations may result in a participant being required to leave the Summer School.

Any such decision will take account of the young person's welfare and safeguarding needs.

We want parents and carers to feel confident about their child's care while they are with us.

Before the course, families will receive clear information about accommodation, supervision, travel, contact arrangements, medical requirements and what participants should bring.

Parents and carers should tell us in advance about anything that may materially affect their child's wellbeing or ability to participate safely.